6 Best Real Estate Phone Systems: Features & Pricing

A cloud-based phone system enhances real estate success by providing agents with flexible, on-the-go communication, ensuring they never miss a lead or client call. It also streamlines collaboration and integrates with CRM tools, boosting productivity and client satisfaction.

• Stay Connected Anywhere: A cloud phone system for realtors lets agents communicate from anywhere using a phone, tablet, or computer. It ensures you're always reachable, even when you're on the go.
• Respond to Clients Quickly: You can reply to calls, texts, and voicemails instantly, reducing missed opportunities. Fast responses help build trust and close deals faster.
• Boost Daily Productivity: Features like call routing, auto-replies, and voicemail-to-text save time and reduce manual tasks, allowing agents to focus more on clients.
• Enhance the Client Experience: Clients enjoy clear, professional communication across calls, texts, and video. It creates a smooth and reliable experience throughout their buying journey.
• Close Deals Faster: Automated follow-ups keep agents responsive and consistent, while call tracking provides insights into client behavior and sales performance, helping teams optimize their approach and convert leads more efficiently.

Calilio, Nextiva, DialPad, Grasshopper, RingCentral, and 8x8 are the best phone systems for a real estate office based on features offered and their pricing.

Calilio offers a robust real estate phone system designed to improve call management. It’s perfect for real estate professionals seeking to improve client service and simplify operations.
Calilio’s IVR system quickly directs calls to the right agent or department for the right information, saving time for both agents and clients. Its voicemail-to-email feature ensures you never miss important messages.

Calilio's power dialer automates outreach, helping agents reach their clients in a short period. Plus, AI-powered call reports from Calilio improve client service by providing detailed insights into call performance, helping agents and supervisors follow up more effectively.

Key Features:

• Conference Calls
• New Leads Alert
• AI-powered Call Reports
• Call Analytics and Reporting
• Call Routing
• Voicemail
• Call Tagging
• Virtual Phone Number

Pricing:

Dialpad is one of the best cloud phone systems for real estate agents. It offers AI-powered call analytics to track calls and improve performance and real-time transcription, allowing agents to review and follow up on client conversations easily.
Dialpad works well with tools like Salesforce, Outlook, Azure, and Okta to make work easier and help teams work together better. It also lets you record calls safely and provides detailed call analytics for optimized performance.

Key Features:

• AI-powered Call Handling
• CRM Integrations
• Unified Workspace
• Analytics Dashboard
• Real-time Transcription

Pricing:

8x8 provides a cloud-based phone system that brings all communication channels together in a single platform, offering a hassle-free solution for any real estate operation. It allows users to record calls to track client interactions and find out important details from the conversations.
It combines voice, video, chat, and team messaging, making it easy for real estate professionals to oversee all their communications without any extensive setup.

Key Features:

• Self-service Options
• Real-time Dashboards
• Call Recording and Monitoring
• CRM Integrations

Pricing:

Grasshopper is another great option among real estate office phone systems. It’s easy to set up and a cost-effective yet flexible communication solution, best suited for solo agents and smaller offices. Users can handle calls, voicemails, and messages from their smartphone or computer, allowing them to work from anywhere.

Key Features:

• Video Conferencing
• Call Analytics
• Voicemail Transcription
• Call Forwarding
• Auto-dialer
• Call Screening and Blocking

Pricing:

Nextiva provides a high-quality phone system for realtors to manage calls, video chats, voicemails, and messages all in one place. Its AI-powered features, like call routing and automated handling, ensure no calls are missed, even during high call volumes.
Nextiva also helps real estate professionals build a strong brand reputation by scheduling posts from one platform. The platform seamlessly integrates with CRM systems, allowing for smooth data management and enhanced workflow.

Key Features:

• Unified Communication Platform
• Call Routing
• Call Transfer
• Auto-attendant
• Softphone
• Call Tracking and Analytics
• Voicemail-to-email

Pricing:

RingCentral is another noteworthy cloud phone system for real estate businesses. Its smart IVR automatically routes calls to the right agent, improving response time and customer satisfaction. It also offers video conferencing and virtual home showing, allowing clients to connect remotely.

Key Features:

• AI-drafted Messages
• Virtual and Hybrid Home Tours
• Video Meeting
• AI Notes & Transcriptions
• Sentiment Analysis
• Virtual Agent
• Integration with Scheduling Tools

Pricing:

Select a system based on your business size, communication needs, and budget. Look for key features like mobile access, voicemail, and CRM integration. Also, check reviews for reliability and support, and always test the system with a free trial before committing.

1. Determine your needs: Consider your business size, team locations, and communication channels: calls, video, or messaging. Choose the system that matches your needs.
2. Consider your budget: Decide how much you're willing to spend. Solo agents can start with basic plans, while offices may need more advanced (and costly) systems.
3. Look for key features: Choose a system that offers mobile access, call routing, voicemail, SMS, CRM integration, and call analytics. Consider getting all essential features within your budget.
4. Check reviews and support: Read reviews from real estate professionals and choose a provider known for reliability and responsive customer support.
5. Trial before you commit: Use a free trial or demo to test the system’s features, ease of use, and compatibility with your current tools.

Real estate phone systems like Calilio, Nextiva, RingCentral, Dialpad, 8x8, and Grasshopper provide advanced features tailored for real estate businesses. These services enhance client relationships and operational efficiency, supporting business growth with flexible and effective communication tools.
 

The best phone system for realtors is Calilio. It features smart call routing, voicemail, CRM integration, mobile access, and AI-powered reports, designed for the real estate business. Other top options are Nextiva, 8x8, and RingCentral, which also help manage calls, teamwork, and track performance.

The cost of a real estate phone system starts at around $15-$30 per user per month. The prices vary depending on the features you choose, the number of users, and the service providers.

Yes, most providers, including Calilio, allow you to port your existing number, so you won’t lose your business contacts when switching.