VOICEMAIL TO EMAIL

Get Instant Voicemail-to-Email Notifications

Q: Can multiple team members get voicemail email alerts?

If a number is shared among agents, all assigned team members can receive voicemail email notifications, ensuring accountability and quicker responses.

Q: How fast are voicemail-to-email notifications delivered?

Notifications are sent in real time. As soon as a voicemail is left, an email alert is instantly delivered to the emails of assigned agents.

Q: Can voicemail-to-email work with transcription?

Calilio can pair voicemail-to-email with voicemail transcription, allowing you to not only get notified but also read the voicemail text in your inbox.

Q: How secure are voicemail notifications?

Email notifications are secure and only sent to authorized addresses. The actual voicemail remains in Calilio’s encrypted cloud system, accessible only by permitted team members.

Q: Can voicemail-to-email integrate with CRM?

Voicemail alerts can be logged into your CRM, keeping your customer records complete with voicemail activity and follow-up tasks.

Never miss a voicemail again. With Calilio’s cloud-based phone system, you receive an email notification when a caller leaves a voicemail. Its voicemail-to-email telephony feature keeps your team informed and ready to respond faster.

Receive email alerts the moment a voicemail is left.

Stay updated even when away from the Calilio app.

Improve response times with real-time notifications.

Accessible on any device — smartphone, tablet, or PC.

A women talking over a mobile phone to gmail using voice over email feature

Telephony Partner of 1000+ Businesses Worldwide

Get Voicemails in the Cloud with Virtual Phone Numbers

Use virtual phone numbers to get voicemails over the internet, and stay informed about every missed call with voicemail-to-email.

With Calilio, you can activate voicemail alerts on local, mobile, or toll-free numbers from 100+ countries.

Your first US or Canada phone number is free🤑 — Claim Now!

No Numbers Found

Note:

The first USA/Canada local number or UK local, mobile, or national number is free for each user after sign-up. Additional numbers are charged at $2 per number/month.

Some numbers require ID and address verification to comply with local regulations. Certain numbers may also require A2P 10DLC registration to send SMS or MMS to the United States.

Some numbers may not appear in the search results because they are available only upon request and are not generally offered to customers. Please contact Support for assistance.

Also, you can port your existing number to Calilio, and use the number for outbound calling — Port Your Number Now!

How to Enable Voicemail-to-Email on Calilio?

You sign up for Calilio, purchase or port a phone number to set up voicemail — you toggle on Send Voicemail to Email to get email notifications for your voicemail messages.

Get Started

Step 1

Step 2

Purchase a new virtual number or port your existing one.

Step 3

Go to Settings > My Numbers and select the number.

Step 4

Scroll down to Audio & Voicemail and toggle on Voicemail.

Step 5

Upload your voicemail greeting that callers will hear before leaving voicemails.

Step 6

Toggle on Send Voicemail to Email.

Step 7

The voicemail notifications go to the email addresses of all assigned members.

Business Hours

Set voicemail rules based on business hours. After-hours calls go to voicemail, and your team is notified by email so they can respond promptly the next day.

Shared Number Notifications

When numbers are shared across agents, voicemail email alerts notify all assigned team members. It promotes faster responses and accountability across departments.

Custom Voicemail Greetings

Calilio lets you set up professional voicemail greetings. Callers hear a branded message before leaving details, while your team gets notified instantly by email.

customer support agent making a phone call using cloud call management software

Benefits of Voicemail Notifications to Email

Voicemail alerts to email ensure your business never misses an important customer message. It instantly notifies your team about the new voicemail message to speed up responses and improve customer satisfaction.

Stay Informed in Real Time

Email alerts notify your team the moment a voicemail is left, so agents can respond quickly instead of checking voicemail manually.

Improve Response Times

Notifies All Assigned Members

Who Can Use Voicemail-to-Email?

Voicemail-to-email is useful for any business that values responsiveness and wants to ensure no message is missed. It’s especially valuable for teams working remotely, across time zones, or with high call volumes.

Transportation & Logistics

Marketing Agencies

Beauty & Wellness center

Event Management

Media & Entertainment

Veterinary & Animal Hospitals

SaaS Businesses & Tech Companies

Internet Service Provider

Dental Clinics & Dentist

Integrate Voicemail-to-Email with CRM & Business Tools

You can integrate Calilio with CRM platforms and get voicemails on your existing business tools for smarter workflows.

Zapier

Automation

Pipedrive

CRM

Pabbly Connect

Automation

LeadHeed

CRM

HubSpot

CRM

Salesforce

CRM

Mailchimp

Marketing

Crisp

Customer Support

Zendesk

Helpdesk

Request Integration

View all Integration

Keep in Mind

Best Practices for Voicemail-to-Email

When teams use voicemail-to-email consistently and efficiently, your business can stay responsive and ensure every customer message gets handled.

Do's

Enable voicemail-to-email on all shared business numbers so multiple agents stay informed.

Assign clear responsibility for checking and responding to voicemail alerts.

Use voicemail transcription as well for faster message review.

Sync alerts with your CRM for better tracking and follow-ups.

Regularly test email notifications to ensure you never miss a business opportunity.

Don'ts

Don’t ignore email alerts — check them promptly to avoid delayed responses.

Don’t let voicemail messages pile up without assigning them to the right agents.

Don’t overlook updating voicemail greetings, as they work hand-in-hand with email notifications.

Select Plan

Calilio’s Pricing for Voicemail-to-Email

Calilio offers voicemail-to-email notifications in all its VoIP plans, with no additional cost. Whether you’re a small business or a large enterprise, your team can stay updated with instant voicemail alerts to their email.

Save 20% on annual plan

Standard

$15SAVE 20%

$12User/Month

billed annually ($144/year)

Ideal for solopreneurs, startups, and small businesses.

Value: $6.75

Free Calls & SMS/MMS

Make Call/SMS to US/Canada number

Receive Calls/SMS on US/Canada number

200 outgoing minutes & 100 incoming minutes

100 outbound SMS & 100 inbound SMS

Get Started with:

User Limit: 10
Free 1 Local NumberUS/Canada
Phone Number Sharing
Buy or Port Virtual Numbers100+ countries
Internal Team CommunicationCalls, Messages, Attach Files
Call Forwarding
Call Recordings
Basic Call Analytics

Get Started

Premium

$35SAVE 20%

$28User/Month

billed annually ($336/year)

Ideal for growing businesses, franchises, and call centers.

Value: $33.74

Free Calls & SMS/MMS

Make Call/SMS to US/Canada number

Receive Calls/SMS on US/Canada number

1000 outgoing minutes & 500 incoming minutes

500 outbound SMS & 500 inbound SMS

Everything in the Standard Plan, plus:

Unlimited Users
Inbound Call ManagementIVR, Business hours
Outbound Call ManagementPower dialer, Call disposition
Live Call MonitoringListen, Whisper, Barge-in & End calls
AI Call Reporting Transcription, Sentiment analysis and more
Bulk SMS
Saved Replies
Call Transfer
AI-powered Call Analytics
24/7 customer support

Get Started

Enterprise

Custom Plan

for your business telephony

Large organizations and enterprises can get a customized plan based on feature requirements and higher usage. Pay only for what you use.

Custom additional add-ons package monthly per user.

Everything in the Premium Plan, plus:

Dedicated Account Manager
Developer Support
Phone and Whatsapp Support
Additional Free Calls/SMS
API and Webhook AccessComing Soon

Contact Sales

Your subscription only covers the plan and includes a complimentary $1 credit. When your free calls & SMS bundle is used up, calling charges are deducted from your wallet. Once your $1 credit is finished, you must load your wallet to make and receive calls/SMS. Phone numbers and call & SMS charges are billed separately.

Frequently asked questions

Does voicemail-to-email send the full voicemail or just a notification?

With Calilio, voicemail-to-email sends an email notification of a new voicemail. The voicemail itself remains securely stored in the cloud and accessible through the Calilio app or web browser.

Can multiple team members get voicemail email alerts?

How fast are voicemail-to-email notifications delivered?

Can voicemail-to-email work with transcription?

How secure are voicemail notifications?

Can voicemail-to-email integrate with CRM?

Still have questions?

Can’t find the answer you’re looking for? Please chat with our friendly team.

Enter the World of AI Business Phone System with Calilio

Improve your business operation with Calilio's advanced virtual phone system. Join today for a better way to connect.

4.6125+ Reviews16+ Badges