Event Management Companies

Affordable Cloud Phone System for Event Management Companies

Q: Can the Calilio’s phone system scale as my event company grows?

Yes, Calilio’s phone system can scale with your event company, allowing you to add users, upgrade plans, and access advanced features like call routing and analytics, ensuring seamless communication as your business grows.

Q: Can I make international calls using the phone system?

Yes, Calilio’s cloud phone system allows international calls, letting you connect with clients and partners worldwide. It offers virtual numbers in 100+ countries and competitive calling rates.

Q: Can I integrate the phone system with CRM tools?

Yes, a cloud phone system can integrate with CRM tools, allowing teams to sync contacts, automate call logging, and streamline workflows. It helps improve productivity, manage client interactions efficiently, and keep all communication data centralized and easy to manage.

Q: Can staff access the phone system remotely during events?

Yes, staff can access a cloud phone system remotely during events. It works on any device with an internet connection, allowing team members to make and receive calls, manage messages, and stay connected with clients and colleagues from anywhere.

Q: Is the cloud phone system secure for handling sensitive events and client information?

Yes, cloud phone systems are secure for handling sensitive events and client information. Providers like Calilio use encryption, secure servers, and compliance protocols to ensure all communication and data remain safe and confidential.

Get a VoIP phone system for event management to streamline client calls, vendor coordination, and on-site communication. Calilio’s VoIP phone system helps planners, agencies, and production teams manage events, weddings, and conferences efficiently, keeping calls, SMS, and updates synced across multiple locations.

Manage client inquiries, bookings, and event details from one unified platform.

Reduce missed calls with smart call routing, forwarding, and call queues.

Route calls automatically to sales, logistics, or production teams.

Easily add users or lines as your event management company grows.

event manager handling calls showing client calls and booking details through call management dashboard

Telephony Partner of 1000+ Businesses Worldwide

Get Virtual Phone Numbers for Your Event Company

Calilio offers reliable virtual phone numbers—local, mobile, and toll-free to simplify business communication. Event management companies can create separate lines for ticketing, client support, and partnerships, ensuring every call is handled efficiently.

Some Numbers May Require Proof Of ID And Address Registration According To Local Laws.

Some Phone Numbers May Not Be Available Through This Search, As They Are Not Generally Offered To Customers. These Numbers Are Available On Order Request. Please To Request Them.

How to Set Up a Cloud Phone System for Event Management Companies?

To set up a cloud phone system for your event management company, start by creating a Calilio account. Then, select or port your virtual numbers, add team members, and configure call routing and voicemail. Once configured, your event business can efficiently manage client inquiries, vendor coordination, and on-site communication for events, weddings, conferences, and concerts.

Step 1

Step 2

Buy new virtual numbers or port your existing ones (local, mobile, or toll-free).

Step 3

Add team members such as event planners, coordinators, and support staff.

Step 4

Assign roles and set up call routing rules to ensure every call reaches the right person or department.

Step 5

Customize voicemail greetings and call management features for different teams or services.

Choose Number

Use a VoIP-Powered Cloud Phone System for an Event Company in 100+ Countries

Calilio’s cloud phone system helps event companies manage client calls, vendor coordination, and on-site communication globally. Stay connected across 100+ countries, reduce call costs, and ensure every event runs smoothly—no physical offices needed.

AllAfricaAsiaEuropeNorth americaAustraliaSouth america

Features

Features of Event Management Phone Systems

Calilio’s event management phone system offers powerful, easy-to-use features built to keep your entire event team connected. From managing client inquiries and vendor coordination to supporting on-site staff, it ensures smooth communication.

Bulk SMS

Send quick event reminders, schedule updates, or promotional messages in bulk to clients, vendors, or team members.

Power Dialer

Automate follow-up and confirmation calls with clients or partners to save time and boost productivity before every event.

Internal Messaging

Enable real-time messaging between planners, coordinators, and on-site teams for instant collaboration and problem-solving.

AI Call Summary

Get automatic summaries after every client or vendor call—highlighting key details, follow-ups, and next steps.

CRM Integration

Integrate your phone system with your event CRM to track leads, manage bookings, and personalize communication effortlessly.

Call Recording

Record important client and vendor calls for training, quality assurance, and quick reference during event planning.

Custom Caller ID

Display your company name or event brand on outbound calls to enhance recognition and trust with clients and partners.

Canned Response

Use predefined SMS or call responses to handle common client or vendor queries efficiently.

Sentiment Analysis

Analyze client conversations to understand satisfaction levels, improve communication tone, and enhance event experience.

Call Notes

Add detailed notes after every call to ensure clear follow-ups and smooth coordination among your event teams.

Call Queue

Organize incoming calls during peak hours to ensure no client or vendor waits too long or gets missed.

Call Forwarding

Forward important calls to available team members, even when off-site, ensuring constant communication flow.

Why Event Agencies Choose Calilio’s VoIP Phone Systems?

Adopting Calilio’s VoIP phone system for event management agencies helps streamline communication, boost coordination, and ensure seamless connectivity between clients, vendors, and on-site teams. It enables faster responses, efficient event management, and smooth collaboration from planning to execution.

Affordable & Predictable

Replace costly traditional phone lines with Calilio’s cloud solution. Manage calls, texts, and updates online with simple, predictable monthly fees that fit any agency budget.

Comparing the Best VoIP Phone Systems for Event Management Companies

Feature	Calilio	Vonage	RingCentral	GoTo Connect	Five9
Starting Price (per user/month)	$15	$19.99	$30	$27	$119
Virtual Phone Numbers	100+ countries	40+ countries	100+ countries	50+ countries	100+ countries (via add-ons)
Ease of Setup	Quick setup, user-friendly	Moderate setup	Moderate setup	Easy setup	Requires onboarding
Call Management	IVR, call routing, call queues, voicemail	IVR, call transfer, and monitoring	Call routing, analytics, and automated greetings	Smart routing, call analytics	IVR, ACD, call monitoring
Event Call Handling	Dedicated lines for ticketing, vendors, and client support	Basic call flow setup	Multi-level routing	Call forwarding and recording	Advanced queue management
Power Dialer	Yes	Yes	Yes	Yes	Yes
Canned Responses	Yes	Yes	Yes	Yes	Yes
Mobile App	Yes	Yes	Yes	Yes	Yes
CRM Integration	Yes	Yes	Yes	Yes	Yes
24/7 Support	Yes	Yes	Yes	Yes	Yes
Ideal For	Event planners, coordinators & production teams	SMEs & event agencies	Large event companies	Medium to large event organizers	Global event enterprises

Select Plan

Pricing Plans for Calilio’s Event Management Cloud Phone System

Calilio offers affordable pricing plans for event management companies of all sizes. Plans start at $15 per user/month for monthly billing, or $12 per user/month if you choose annual billing, helping you save while planning ahead.

save 20% on Annual Plan

Standard Plan

$12
Per user/per month

$15 Save 20%

Ideal for solopreneurs, startups and small businesses venturing into affordable VoIP service.

Get Started with:

User Limit: 10
Free 1 Local Number
US or Canada
Call Recordings and Storage
Optional
Basic Realtime Dashboard

Premium Plan

$28
Per user/per month

$35 Save 20%

Leverage growing businesses and call centers with cost-effective VoIP solutions.

Everything in the Standard Plan, plus:

All Standard Plan Features
Unlimited Users
Advance Reporting
Coming Soon
Live Call Monitoring
Detailed Realtime Dashboard

Enterprise Plan

Custom

Comprehensive VoIP plan for unmatched communication solutions for large businesses and enterprises.

Everything in the Premium Plan, plus:

Queue Call Back
Coming Soon
All Call Strategy Features
Dedicated Account Manager
Phone and WhatsApp Support

Note: Your subscription only covers the plan and includes a complimentary $1 credit. Once this credit is used, you must load your wallet to make or receive calls/SMS. Phone numbers are billed separately. Please refer to the call and SMS rates for incoming and outgoing charges.

Q&A

Frequently Asked Questions

What is a cloud phone system for event management companies?

A cloud phone system for event management companies is an internet-based tool that enables planners, coordinators, and support teams to handle calls and stay connected with clients and staff without using traditional phone lines. It works on any device, allowing your team to communicate seamlessly across venues, offices, and ongoing events.

Can the Calilio’s phone system scale as my event company grows?

Is Calilio’s cloud phone system affordable for small event agencies?

Can I make international calls using the phone system?

Can I integrate the phone system with CRM tools?

Can staff access the phone system remotely during events?

Is the cloud phone system secure for handling sensitive events and client information?

Still have questions?

Can’t find the answer you’re looking for? Please chat with our friendly team.

Transform Your Business Telephony with Calilio

Step into the future of seamless connectivity with Calilio. Choose our advanced business phone system and revolutionize your business telephony today.

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