Travel Agencies & Tourism Companies

Advanced Cloud Phone System for Travel Agencies & Tourism Companies

Q: Can the phone system be easily set up and maintained by travel businesses without extensive technical expertise?

Yes, a cloud phone system can be easily set up and maintained by travel businesses without extensive technical expertise. Providers like Calilio offer intuitive interfaces and simple configuration, enabling agencies to manage calls, bookings, and customer communication with minimal IT support.

Q: Is it secure for handling sensitive traveler information?

A cloud phone system is secure for handling sensitive traveler information. Providers like Calilio use encryption, secure data storage, and access controls to protect personal and payment information, ensuring clients’ data remains safe and compliant with privacy regulations.

Q: How much does a cloud phone system for a travel and tour center cost?

A cloud phone system for a travel and tour center typically costs $15–$150 per user/month, depending on features and providers. However, Calilio offers more affordable and scalable plans, starting at $12 per user/month when billed annually or $15 per user/month on a monthly basis.

Q: What should travel agencies consider before switching to a cloud phone system?

Before switching to a cloud phone system, travel agencies should consider scalability, ease of use, integration with existing tools, data security, cost, reliable support, and essential features like call routing and analytics.

Q: Can a travel agency manage calls for multiple tours, destinations, or services?

Yes, a cloud phone system allows travel agencies to efficiently manage calls for multiple tours, destinations, or services. Features like call routing, queues, and IVR help direct inquiries to the right team, ensuring smooth communication and better customer service.

Get a cloud phone system for travel agencies and tourism companies to simplify communication, manage bookings, and deliver reliable customer service. Whether you run a small local agency or a large international tour operator, Calilio’s VoIP-based travel phone system helps you stay connected with clients and coordinate with your team.

Make and receive calls over the Internet.

Manage client calls, travel inquiries, and itinerary updates—on one unified platform.

Minimize missed calls with smart routing, call forwarding, and automated replies.

Record and monitor calls to maintain service quality and accountability.

Scale easily as your travel business grows, adding users or locations.

Woman planning a trip with luggage and travel icons

Telephony Partner of 1000+ Businesses Worldwide

Get Virtual Phone Numbers for Your Travel Business

Calilio lets you buy virtual phone numbers, with the flexibility to choose local, mobile, or toll-free lines. Our business phone system for travel agencies also allows you to set up dedicated lines for bookings, customer inquiries, or partner coordination.

Some Numbers May Require Proof Of ID And Address Registration According To Local Laws.

Some Phone Numbers May Not Be Available Through This Search, As They Are Not Generally Offered To Customers. These Numbers Are Available On Order Request. Please To Request Them.

How to Set Up a Travel Agency Phone System with Calilio?

To set up a VoIP phone system for your travel agency with Calilio, firstly, create an account. Once your account is ready, buy or port virtual numbers, add your team, and start managing client calls and bookings efficiently from any device.

Step 1

Create your Calilio account and log in to the dashboard.

Step 2

Buy or port numbers: choose local, mobile, or toll-free numbers.

Step 3

Add your team members: include travel agents, booking managers, and support staff.

Step 4

Assign roles and set up call routing to ensure calls reach the right agent or department.

Step 5

Customize voicemail, greetings, and call handling to provide a professional, client-focused experience.

Step 6

Start making and receiving calls securely on desktop, mobile, or tablet.

CHOOSE NUMBER

Use VoIP-Powered Cloud Phone System for Travel Agencies in 100+ Countries

With Calilio’s VoIP cloud phone system, travel agencies can connect with clients and partners in over 100 countries. Manage bookings, inquiries, and travel support effortlessly from a secure, cloud-based platform.

AllAfricaAsiaEuropeNorth americaAustraliaSouth america

Features of Cloud Phone System for Travel & Tourism Agencies

Calilio’s cloud phone system for travel and tourism agencies offers powerful tools to manage client calls, bookings, and partner coordination efficiently. Each feature is designed to streamline operations, enhance traveler experience, and keep your team connected.

Call Summary

Automatically generate concise summaries of each call, highlighting key details such as bookings, inquiries, or travel updates.

Call Forwarding

Forward calls to the right agent or department, so clients always reach the person best suited to assist with reservations, itinerary changes, or travel support.

Sentiment Analysis

Analyze the tone and feedback of client calls to gauge satisfaction, identify pain points, and improve overall customer service.

Call Recording

Record calls for quality assurance, training, and compliance. Keep accurate records of client conversations and travel arrangements.

IVR (Interactive Voice Response)

Guide callers automatically to the correct department, such as bookings, customer support, or partner coordination, reducing wait times and improving call handling efficiency.

Custom Caller ID

Display your travel agency’s number on outbound calls so clients instantly recognize your business, boosting trust and answer rates.

Music on Hold

Play engaging or branded music to callers on hold, enhancing the client experience while they wait.

Customizable Greetings

Set professional greetings for departments, agents, or services to provide a welcoming, consistent experience for every caller.

Internal Messaging

Enable secure messaging among travel agents, booking managers, and support staff to improve team collaboration and response times.

Bulk SMS

Send travel alerts, booking confirmations, or promotional messages in bulk to keep clients informed and engaged.

Power Dialer

Automate outbound calls for follow-ups, booking reminders, or promotional campaigns, saving time and increasing agent productivity.

Call Queue

Organize incoming calls during busy periods to ensure high-priority travel inquiries are handled promptly and efficiently.

advantages of travel and tourism phone system

Why Travel & Tourism Businesses Choose Calilio’s VoIP Phone Systems?

Switching from traditional phone systems to Calilio’s VoIP phone system helps travel and tourism businesses cut costs, improve communication with clients and partners, and streamline operations to deliver exceptional service and grow their business.

Enhanced Customer Experience

Provide travelers with a seamless calling experience through professional greetings, IVR menus, and music on hold. Personalized interactions make clients feel valued, increasing loyalty and repeat bookings.

Global Reach at Lower Costs

Enhances Marketing Campaigns

Mobility & Accessibility

Secure & Reliable Communication

Comparing the Best Phone Systems for Travel Agencies & Tourism Companies

Feature / Provider	Calilio	Vonage	Ooma	3CX	Five9	MightyCall
Starting Price (per user/month)	$15	$13.99	$19.95	$350 (Annual License)	$119	$27
Virtual Phone Numbers	100+ countries	40+ countries	Limited (U.S., Canada, Mexico, and Puerto Rico)	Yes, via SIP trunk providers	160+ through an external provider	US, Canada, and the UK (limited support for European countries)
Call Management	IVR, call routing, call queues, voicemail	Call routing, IVR, call analytics	Smart routing, call forwarding, and call queues	Multi-level IVR, call transfer	Call routing, analytics, and voicemail	IVR, call forwarding, call queues
Power Dialer	Yes	Yes	Yes	Yes	Yes	Yes
Sentiment Analysis	Yes	Yes	Yes	Yes	Yes	Yes
Mobile App	Yes	Yes	Yes	Yes	Yes	Yes
CRM Integration	Yes	Yes	Yes	Yes	Yes	Yes
24/7 Support	Yes	Yes	Yes	Yes	Yes	Yes
Ease of Setup	Quick setup, user-friendly	Moderate setup	Moderate setup	Easy setup	Moderate setup	Easy setup
Number Porting	Yes	Yes	Yes	Yes	Yes	Yes
Ideal For	Small to large travel agencies and tour operators	Small to mid-sized agencies	Medium to large agencies	Small to mid-sized agencies	Medium to large agencies	Small to mid-sized agencies

SELECT PLAN

Pricing Plans for Calilio’s Travel & Tourism Cloud Phone System

Calilio makes pricing transparent and affordable, starting at just $15 per user/month. Choose from the Standard, Premium, or Enterprise plan that grows with your agency’s size and communication needs.

save 20% on Annual Plan

Standard Plan

$12
Per user/per month

$15 Save 20%

billed annually at $144

Ideal for solopreneurs, startups and small businesses venturing into affordable VoIP service.

Get Started with:

User Limit: 10
Free 1 Local Number
US or Canada
Call Recordings and Storage
Optional
Basic Realtime Dashboard

Premium Plan

$28
Per user/per month

$35 Save 20%

billed annually at $336

Leverage growing businesses and call centers with cost-effective VoIP solutions.

Everything in the Standard Plan, plus:

All Standard Plan Features
Unlimited Users
Advance Reporting
Coming Soon
Live Call Monitoring
Detailed Realtime Dashboard

Enterprise Plan

Custom

Comprehensive VoIP plan for unmatched communication solutions for large businesses and enterprises.

Everything in the Premium Plan, plus:

Queue Call Back
Coming Soon
All Call Strategy Features
Dedicated Account Manager
Phone and WhatsApp Support

Note: Your subscription only covers the plan and includes a complimentary $1 credit. Once this credit is used, you must load your wallet to make or receive calls/SMS. Phone numbers are billed separately. Please refer to the call and SMS rates for incoming and outgoing charges.

Q&A

Frequently Asked Questions

Is the cloud phone system scalable for growing travel businesses?

Yes, a cloud phone system is scalable for growing travel businesses. You can easily add users, lines, and features as your agency expands, ensuring smooth communication without costly hardware upgrades.

Can the phone system be easily set up and maintained by travel businesses without extensive technical expertise?

Is it secure for handling sensitive traveler information?

How much does a cloud phone system for a travel and tour center cost?

What should travel agencies consider before switching to a cloud phone system?

Can a travel agency manage calls for multiple tours, destinations, or services?

Still have questions?

Can’t find the answer you’re looking for? Please chat with our friendly team.

Transform Your Business Telephony with Calilio

Step into the future of seamless connectivity with Calilio. Choose our advanced business phone system and revolutionize your business telephony today.

4.95200+ Reviews16+ Badges