Media Buying, Advertising & PR Agencies

Feature-Rich Phone System for Media Buying, Advertising & PR Agencies

Q: Do staff need training to use Calilio’s cloud phone system?

Staff don’t need extensive training to use Calilio’s cloud phone system. Its user-friendly interface allows teams to get started quickly, with minimal instruction for advanced features.

Q: Is the advertising agency's phone system easy to set up?

Yes, advertising agency phone systems are easy to set up. Cloud-based solutions like Calilio allow quick deployment with minimal technical requirements, letting your team start calling within minutes.

Q: Can I use Calilio’s advertising agency phone system for remote teams?

Yes, you can use Calilio’s cloud phone system for advertising and PR teams to stay connected and manage communication seamlessly from anywhere. It ensures remote teams can work efficiently without relying on traditional office phone lines.

Q: Is Calilio suitable for small advertising agencies?

Yes, Calilio is suitable for small advertising agencies. With pricing starting at $12 per user per month (billed annually) or $15 per user per month (billed monthly), it offers an affordable and scalable cloud phone system tailored to the needs of small businesses.

Q: Is the cloud phone system secure for handling sensitive client and campaign information?

Yes, cloud phone systems can securely handle sensitive client and campaign information. Providers like Calilio use encryption, secure servers, and compliance protocols to protect data and ensure privacy.

Q: What issues should media and PR agencies be aware of with cloud phone systems?

Media and PR agencies should be aware that cloud phone systems rely on a stable internet connection, may face security risks if not properly configured, and may experience call quality issues. Some advanced features might require brief staff training, and agencies must ensure compliance with data protection regulations.

Get a cloud phone system for media buying, advertising and PR agencies to streamline client communication, manage campaign calls, and coordinate teams. Calilio’s advertising agency phone system helps reduce missed calls, stay connected across locations, respond to clients quickly, and ensure every interaction is professional and seamless.

Make and receive calls over the Internet securely.

Manage client, campaign, and vendor calls in one dashboard.

Record calls for training, quality assurance, and compliance purposes.

Route calls automatically to sales, PR, or account management teams.

Scale easily as your agency grows without adding complex infrastructure.

Call center support agent using a headset with virtual phone system dashboard and incoming call interface overlays

Telephony Partner of 1000+ Businesses Worldwide

Get Virtual Phone Numbers for Your Advertising or PR Agency

With Calilio, you can secure local, mobile, or toll-free virtual phone numbers for advertising and PR agencies. Manage client calls, media inquiries, and campaign coordination seamlessly, all from a secure cloud platform.

Some Numbers May Require Proof Of ID And Address Registration According To Local Laws.

Some Phone Numbers May Not Be Available Through This Search, As They Are Not Generally Offered To Customers. These Numbers Are Available On Order Request. Please To Request Them.

How to Set Up a Cloud Phone System for Media & PR Agencies?

You can set up a cloud phone system for your media or PR agency with a VoIP provider like Calilio. Buy or port local, mobile, or toll-free numbers, add your team, set up call routing, customize voicemail, and start making and receiving calls and SMS from any device to stay connected with clients and campaigns.

Step 1

Step 2

Buy or port numbers: choose local, mobile, or toll-free numbers for client accounts, campaigns, or press outreach.

Step 3

Add team members such as account managers, PR specialists, media buyers, and support staff.

Step 4

Assign roles and set up call routing so calls are automatically directed to the right department.

Step 5

Configure voicemail, greetings, and call handling for campaigns, clients, or press contacts.

Step 6

Start handling campaign, client, and media calls instantly from any device.

CHOOSE NUMBER

Use VoIP-Powered Cloud Phone System for Advertising Agencies in 100+ Countries

Calilio lets advertising and PR agencies manage client, media, and campaign calls across 100+ countries without the need for physical offices. Stay connected with your team, respond to international inquiries instantly, and maintain a professional global presence from any device.

AllAfricaAsiaEuropeNorth americaAustraliaSouth america

Features of Advertising & PR Agency Phone Systems

Calilio’s cloud phone system offers advanced features like IVR, power dialer and call queue built for advertising and PR agencies. Each tool is designed to streamline communication, manage client and media calls efficiently.

Power Dialer

Automate outbound calls for client follow-ups, media outreach, or campaign coordination to save time and boost team productivity.

Call Summary

Get concise summaries of every call, highlighting key discussion points, action items, and next steps for improved follow-ups and campaign tracking.

Call Queue

Organize incoming client and media calls during busy periods so high-priority calls are answered promptly without losing track of any interaction.

Customizable Greetings

Set professional greetings for departments, teams, or campaigns to ensure every caller receives a consistent and welcoming experience.

Bulk SMS

Send campaign updates, client reminders, or media alerts in bulk to keep clients and contacts informed and engaged efficiently.

Internal Messaging

Enable secure messaging among account managers, creative teams, and PR specialists to accelerate collaboration and streamline campaign execution.

Call Transfer

Transfer live calls between team members, departments, or account managers without interrupting the conversation.

Custom Caller ID

Display your agency’s number on outbound calls so clients and media instantly recognize your business, improving answer rates and trust.

IVR (Interactive Voice Response)

Automatically route calls to the right account manager, PR specialist, or department, reducing wait times and improving client satisfaction.

Call Forwarding

Redirect important client or media calls to the right person or device to ensure no inquiry goes unanswered.

Canned Response

Quickly reply to common client or media queries using pre-set responses, saving time while maintaining professionalism.

Call Recording

Record calls for training, quality assurance, and compliance, maintaining accurate records of client discussions, media negotiations, and campaign updates.

Team working on laptops in a modern office with business communication and analytics feature icons displayed

Benefits of an Advertising Agency Phone System

Switching to a cloud-based VoIP phone system like Calilio helps advertising and PR agencies streamline client communication, enhance team collaboration, and manage high-volume campaigns efficiently.

Cost-Effective Solution

Eliminate the expense of traditional phone lines and manage calls, texts, and campaigns online with predictable monthly fees. Scale your system without costly infrastructure upgrades.

Improved Client Response

Enhanced Team Collaboration

Boosted Campaign Productivity

Flexibility & Mobility

Scalable for Growing Agencies

Secure & Reliable Communication

Comparing Top Phone Systems for Advertising & PR Agency

Feature	Calilio	8×8	GoTo Connect	MightyCall	Five9	Ooma
Starting Price (per user/month)	$15	$25	$27	$27	$119	$19.95
Virtual Phone Numbers	100+ countries	100+ countries	50+ countries	US, Canada, and the UK (limited support for European countries)	160+ through an external provider	Limited (U.S., Canada, Mexico, and Puerto Rico)
Call Management	IVR, call routing, call queue, voicemail, canned response	IVR, call queues, analytics	Smart routing, call forwarding	Call routing, call forwarding	Advanced IVR, analytics, and agent routing	IVR, voicemail, call transfer
Power Dialer	Yes	Yes	Yes	Yes	Yes	Yes
Call Recording	Yes	Yes	Yes	Yes	Yes	Yes
Bulk SMS & Campaign Messaging	Yes	Limited	Limited	Yes	Yes	Yes
CRM Integration	Yes	Yes	Yes	Limited	Yes	Limited
Custom Greetings & Music on Hold	Yes	Yes	Yes	Yes	Yes	Yes
Mobile App	Yes	Yes	Yes	Yes	Yes	Yes
24/7 Support	Yes	Yes	Yes	Yes	Yes	Yes
Ease of Setup	Quick setup, user-friendly	Moderate setup	Moderate setup	Easy setup	Moderate setup	Easy setup
Ideal For	Small to medium-sized hotels	Medium to large firms	Small to mid-sized agencies	Small creative teams & startups	Large global agencies	Small to medium PR firms

SELECT PLAN

Pricing Plans for Calilio’s Advertising Agency Phone System

Calilio offers flexible pricing plans for advertising and PR agencies, starting at just $15 per user per month. Whether you manage a small creative team or a large media agency, Calilio scales effortlessly to meet your campaign and client communication needs.

save 20% on Annual Plan

Standard Plan

$12
Per user/per month

$15 Save 20%

billed annually at $144*

Ideal for solopreneurs, startups and small businesses venturing into affordable VoIP service.

Get Started with:

User Limit: 10
Free 1 Local Number
US or Canada
Call Recordings and Storage
Optional
Basic Realtime Dashboard

Premium Plan

$28
Per user/per month

$35 Save 20%

billed annually at $336*

Leverage growing businesses and call centers with cost-effective VoIP solutions.

Everything in the Standard Plan, plus:

All Standard Plan Features
Unlimited Users
Advance Reporting
Coming Soon
Live Call Monitoring
Detailed Realtime Dashboard

Enterprise Plan

Custom

Comprehensive VoIP plan for unmatched communication solutions for large businesses and enterprises.

Everything in the Premium Plan, plus:

Queue Call Back
Coming Soon
All Call Strategy Features
Dedicated Account Manager
Phone and WhatsApp Support

Note: Your subscription only covers the plan and includes a complimentary $1 credit. Once this credit is used, you must load your wallet to make or receive calls/SMS. Phone numbers are billed separately. Please refer to the call and SMS rates for incoming and outgoing charges.

Q&A

Frequently Asked Questions

What is a cloud phone system for advertising and PR agencies?

A cloud phone system for advertising and PR agencies is an internet-based communication platform that replaces traditional phone lines, allowing teams to make, receive, and manage calls through the cloud instead of on-premise hardware.

Do staff need training to use Calilio’s cloud phone system?

Is the advertising agency's phone system easy to set up?

Can I use Calilio’s advertising agency phone system for remote teams?

Is Calilio suitable for small advertising agencies?

Is the cloud phone system secure for handling sensitive client and campaign information?

What issues should media and PR agencies be aware of with cloud phone systems?

Still have questions?

Can’t find the answer you’re looking for? Please chat with our friendly team.

Transform Your Business Telephony with Calilio

Step into the future of seamless connectivity with Calilio. Choose our advanced business phone system and revolutionize your business telephony today.

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