Voicemail Transcription

Get AI Voicemail Transcription Software & Convert Voicemail to Texts

Q: How do I enable voicemail transcription on Calilio?

Log in to your Calilio dashboard, go to Settings > My Numbers, enable voicemail, and toggle Voicemail Transcription. New voicemails will be automatically converted into text. You can download the transcript.

Q: Why doesn’t voicemail transcription show up on my iPhone?

iPhone’s built-in transcription depends on carrier support. If unavailable, you can use Calilio’s voicemail-to-text feature, which works on iPhone, Android, and desktop, regardless of carrier.

Q: How do I search through voicemail transcripts?

In Calilio, voicemail transcripts are fully searchable. You can filter the transcripts by keyword to find specific customer messages instantly.

Q: Can I convert a voicemail to text on Android or iPhone?

Calilio’s voicemail-to-text software feature works across devices. On Android, iPhone, or desktop, transcripts are synced to your account and can be read instantly.

Q: How accurate is voicemail transcription?

Calilio uses AI to deliver highly accurate voicemail-to-text conversion. While most messages transcribe clearly, it’s best to double-check the audio for complex terms, accents, or noisy recordings.

Q: How secure is voicemail transcription?

With Calilio, all voicemail transcripts are stored securely in the cloud with access controls. Only authorized team members can view them, ensuring customer data is protected.

Get AI-generated voicemail transcriptions to turn missed calls into clear, actionable messages. With Calilio’s voicemail-to-text software, you can instantly convert voicemails into written transcripts that you can read, search, and respond to on any device.

Get voicemails over the internet — with VoIP technology.

Convert voicemails into text automatically with AI.

Voicemail transcripts are stored in the cloud.

Access voicemail transcripts on Android, iOS, or a web browser.

Save time and improve follow-ups with searchable voicemail text.

voicemail transcription interface converting voice message into readable text

Telephony Partner of 1000+ Businesses Worldwide

Get Voicemails in the Cloud with Virtual Phone Numbers

Use virtual phone numbers to get voicemails over the internet, transcribe them to text — you can access the voicemail transcripts from the cloud, anywhere on any device.

With Calilio’s voicemail-to-text software, you can enable voicemail transcription on local, mobile, or toll-free numbers from 100+ countries.

Your first US or Canada phone number is free🤑 — Claim Now!

Some Numbers May Require Proof Of ID And Address Registration According To Local Laws.

Some Phone Numbers May Not Be Available Through This Search, As They Are Not Generally Offered To Customers. These Numbers Are Available On Order Request. Please Contact Support To Request Them.

Also, you can port your existing number to Calilio, and use the number for outbound calling —Port Your Number Now!

How to Transcribe Voicemail to Text on Calilio?

Upon signing up for Calilio, you purchase or port a phone number and set up voicemail on the number. When a caller leaves a voicemail, our voicemail-to-text system translates it to a transcript — you receive the voicemail with its transcription in the callbox.

Get Started

Step 1

Create your Calilio account and access the dashboard.

Step 2

Purchase a new virtual number or port your existing one.

Step 3

Go to Settings > My Numbers, and select the number.

Step 4

Scroll to Audio & Voicemail, and toggle on Voicemail.

Step 5

Upload a voicemail greeting for your callers to hear before leaving a voicemail.

Step 6

Now, when you receive voicemails, Calilio will automatically transcribe them into text.

Step 7

You can access voicemail with its transcription from the caller’s callbox.

Step 8

You can download the voicemail transcript as well.

Voicemail-to-Email

Stay informed with instant email alerts when new voicemails arrive. Notifications ensure your team never overlooks a message, even outside business hours or while working remotely.

voicemail notification interface showing new message alert and playback option

Voicemails in the Cloud

Read voicemail transcripts on smartphones, tablets, or PCs. Your voicemails are stored in the cloud, and you can access them over the internet, from the Calilio app or a web browser.

Custom Voicemail Greetings

Set personalized greetings so callers know their message matters. You can also create after-hours greetings that reflect your brand voice and reassure customers before they leave details.

Business Hours

You can automatically route unanswered calls to voicemail after business hours. It ensures customers can still leave important messages when your team is unavailable.

Shared Voicemail Access

When business numbers are shared across agents, voicemail transcripts are accessible to the entire team, enabling faster responses and collaborative follow-ups.

What is Voicemail Transcription?

Voicemail transcription is the process of converting voicemail audio into written text. Instead of listening to long recordings, your team can quickly read and review messages in seconds.

voicemail dashboard interface showing audio playback and received voice messages

How Does Voicemail Transcription Work?

With Calilio’s AI-powered transcription, every voicemail left on your business numbers is automatically transcribed, stored in the cloud, and made accessible across devices. It makes voicemails easier to search, organize, and respond to.

Caller Leaves a Voicemail: When a call goes unanswered, the caller records a message.
AI Converts to Text: Calilio’s AI instantly transcribes the voicemail into a written transcript.
Stored in the Cloud: Both the audio and transcript are saved securely in your Calilio dashboard.
Access Transcripts from Callbox: Agents can read voicemail transcripts from the callbox, accessible from the Calilio app on smartphones and a web browser on PC.

voicemail interface showing ai voicemail transcription of audio voicemail and received messages

Benefits of Voicemail Transcription

Voicemail transcription converts voice messages into actionable text and helps businesses manage customer interactions more effectively. It saves time, improves accuracy, and ensures no customer message is missed.

Save Time and Improve Efficiency

Instead of replaying lengthy voicemails, agents can scan transcripts in seconds, prioritize urgent messages, and respond faster — boosting productivity across the team.

Smarter Follow-Ups

Searchable Records

Accessibility Across Devices

Who Can Use Voicemail Transcription?

Voicemail transcription is valuable for any business that wants to save time, improve follow-ups, and keep accurate records of customer interactions. It’s useful for industries with high call volumes.

Integrate Voicemail Transcription with CRM & Business Tools

Calilio’s voicemail to text software integrates directly with your CRM and other business tools to create smarter workflows. Every voicemail transcript is attached to the customer’s record in your CRM for complete customer records and follow-ups.

Zapier

Automation

Pipedrive

CRM

Pabbly Connect

Automation

LeadHeed

CRM

HubSpot

CRM

Salesforce

CRM

Mailchimp

Marketing

Krispchat

Sales Automation

Zendesk

Helpdesk

Request Integration

View all Integration

Keep in Mind

Best Practices for Voicemail Transcription

Businesses should always cross-check critical voicemail messages with the original audio and enable transcription on shared numbers for team access. It helps maximize accuracy, efficiency, and customer satisfaction.

Do’s

Enable voicemail transcription on all shared numbers so multiple agents can access and respond.

Use transcription alongside voicemail notifications for faster follow-ups.

Review and verify important messages by listening to the audio when clarity matters.

Regularly check transcripts for accuracy and update workflows as needed.

Dont’s

Don’t rely only on transcripts for highly sensitive or complex information — always cross-check the audio.

Don’t let voicemail transcripts pile up unreviewed; assign them to agents for timely responses.

Don’t ignore transcription analytics — use them to spot trends in customer queries and improve service.

Select Plan

Pricing Plans for Calilio with Voicemail to Text Solution

Calilio has flexible pricing that makes voicemail transcription affordable and scalable for businesses of all sizes — helping teams respond faster and stay organized. With all our VoIP plans, you can transcribe voicemails — starting from $15 per month.

save 20% on Annual Plan

Standard Plan

$12
Per user/per month

$15 Save 20%

billed annually at $144

Ideal for solopreneurs, startups and small businesses venturing into affordable VoIP service.

Get Started with:

User Limit: 10
Free 1 Local Number
US or Canada
Call Recordings and Storage
Optional
Basic Realtime Dashboard

Premium Plan

$28
Per user/per month

$35 Save 20%

billed annually at $336

Leverage growing businesses and call centers with cost-effective VoIP solutions.

Everything in the Standard Plan, plus:

All Standard Plan Features
Unlimited Users
Advance Reporting
Coming Soon
Live Call Monitoring
Detailed Realtime Dashboard

Enterprise Plan

Custom

Comprehensive VoIP plan for unmatched communication solutions for large businesses and enterprises.

Everything in the Premium Plan, plus:

Queue Call Back
Coming Soon
All Call Strategy Features
Dedicated Account Manager
Phone and WhatsApp Support

Note: Your subscription only covers the plan and includes a complimentary $1 credit. Once this credit is used, you must load your wallet to make or receive calls/SMS. Phone numbers are billed separately. Please refer to the call and SMS rates for incoming and outgoing charges.

Q&A

Frequently asked questions

What is the voicemail-to-text feature?

Voicemail-to-text (also called voicemail transcription) automatically converts voicemail audio into written text. It saves time, makes messages searchable, and ensures agents don’t need to replay recordings.