Cloud Phone System for Schools

Feature-rich VoIP Phone System for Education Institutions

Q: How secure is a cloud phone system for schools and universities?

Cloud phone systems are built with robust security measures, including encrypted calls and secure data handling. With Calilio, schools and universities can confidently protect sensitive student and parent information and stay compliant with educational privacy standards.

Q: What do educational institutions need in a phone system?

Educational institutions need a phone system that ensures smooth, reliable communication among teachers, administrators, students, and parents. Key features of a school phone system include call routing, IVR, call queues, internal messaging, call recording, CRM integration, and secure mobile access to maintain efficient operations across classrooms, offices, and campuses.

Q: How does a cloud phone system improve parent-teacher communication?

A cloud phone system enhances parent-teacher communication by directing calls and messages to the right staff efficiently. With features like call routing, call queues, and internal messaging, it ensures timely updates, smooth follow-ups, and keeps parents consistently informed about their child’s progress.

Q: How quickly can a school or university switch to a cloud phone system?

Schools and universities can typically switch to a cloud phone system within a few hours to a couple of days. Cloud systems require minimal hardware, and with features like number porting and user setup, institutions can transition smoothly without disrupting daily operations.

Q: Can a cloud phone system grow as the school or university expands?

Yes, you can scale a cloud phone system as your school or university grows. It allows you to add more users, departments, or campuses without major upgrades or extra costs.

Get a feature-rich VoIP phone system for educational institutions designed for schools, private tuitions, universities, and e-learning providers. From managing parent inquiries to handling student calls, our VoIP phone system for schools helps reduce missed calls, improve staff coordination, and enhance student services across campuses.

Manage student, parent, and staff inquiries from one platform.

Improve internal communication between teachers, staff, and departments.

Record and monitor calls to enhance service and accountability.

Automate reminders for admissions, exams, and fee payments.

Efficient communication with school phone systems

Telephony Partner of 1000+ Businesses Worldwide

Get VoIP Phone Numbers for Your School or University

With Calilio, you can get local, mobile, or toll-free VoIP phone numbers for your school or university. Manage student, parent, and staff calls efficiently from any device using a secure, unified cloud-based phone system.

Some Numbers May Require Proof Of ID And Address Registration According To Local Laws.

Some Phone Numbers May Not Be Available Through This Search, As They Are Not Generally Offered To Customers. These Numbers Are Available On Order Request. Please To Request Them.

How to Set Up a VoIP Phone System for an Education Institution?

You can set up a VoIP phone system for your school, college, or university by creating your Calilio account, buying or porting numbers, adding users such as teachers and administrators, and configuring call routing and voicemail. Once set up, your education institution can start managing student, parent, and staff calls/SMS efficiently.

Buy a new virtual number or port your existing one.

Add users such as teachers, administrators, and support staff.

Configure call routing and forwarding rules to manage departments and availability.

Personalize voicemail, greetings, and call management features for different staff or departments.

Start making and receiving calls from any device, keeping students, parents, and staff connected.

CHOOSE NUMBER

Use a Cloud Phone System for Education Institutions From 100+ Countries

With Calilio, schools and universities can expand globally. By using virtual numbers from over 100 countries, institutions can manage international admissions, support remote students, and improve connectivity with voip in education.

AllAfricaAsiaEuropeNorth americaAustraliaSouth america

Features of Educational Institutions' Phone Systems for School or University

Calilio is designed for educational institutions to enhance connectivity between parents, students, and staff. Our VoIP system efficiently manages calls and offers advanced features like IVR, power dialer, call recording, CRM integration, and secure internal messaging.

Call Queue

Organize incoming calls from students, parents, or staff into a structured queue. Ensure important inquiries, such as admissions questions or parent concerns, are handled promptly and efficiently.

Internal Messaging

Enable instant messaging between teachers, administrative staff, and support teams to coordinate schedules, share updates, or resolve student-related queries quickly.

Call Transfer

Transfer calls between offices, faculty, and administrative departments without disconnecting callers, ensuring smooth handling of student and parent requests.

Call Recording

Record calls for training new staff, monitoring interactions with students and parents, or maintaining a record of important administrative communications.

Call Forwarding

Direct calls to the appropriate teachers, counselors, or administrators, ensuring students and parents always reach the right contact, whether during class hours or school events.

IVR (Interactive Voice Response)

Provide callers with a menu system to reach departments like admissions, student services, library, or administration, reducing wait times.

Customizable Greetings

Set department-specific greetings for offices like the principal’s office, admissions, or student support services to maintain a professional and welcoming tone.

Bulk SMS

Send announcements, exam schedules, event reminders, or emergency notifications to students, parents, and staff simultaneously, keeping everyone informed in real time.

Custom Caller ID

Ensure students and parents recognize official school numbers when receiving calls, increasing trust and improving response rates.

Power Dialer

Automatically dial multiple parent or student contacts for outreach campaigns, admission follow-ups, or activity notifications, saving time for administrative staff.

CRM Integration

Integrate calls and interactions with student management or parent-teacher communication systems to keep records accurate and simplify administrative workflows.

different benefits of using phone system for school and colleges

Benefits of VoIP Phone Systems for Schools & Universities

Replacing traditional phone lines with Calilio’s VoIP phone system for schools and universities helps reduce missed calls, enhance coordination between teachers and staff, and simplify communication with parents and students.

Cost-Effective Solution

Eliminate costly phone infrastructure and reduce call expenses, allowing schools, colleges, and universities to manage calls and messages over the internet at predictable monthly rates.

Improved Staff Efficiency

Faster Handling of Inquiries

Enhanced Collaboration

Flexibility & Mobility

Comparing Best Education Phone Systems for Schools and Universities: Features & Price

Features	Calilio	Vonage	RingCentral	JustCall	8×8
Starting Price (per user)	$15	$20	$30	$39	$25
Virtual Phone Numbers	100+ countries	40+ countries	100+ countries	70+ countries	100+ countries
Call Management	IVR, call routing, call queues, voicemail	IVR, call transfer,	Call routing, analytics, and automated greetings	IVR, call forwarding, call recording	IVR, call queues, call analytics
Mobile App	Yes	Yes	Yes	Yes	Yes
International Calling	Anywhere	Over 40 countries	Over 40 countries	Over 50 countries	Limited
CRM Integration	Yes	Yes	Yes	Yes	Yes
24/7 Support	Yes	Yes	Yes	Yes	Yes
Ideal For	Small to large schools and universities	SMEs & educational institutions	Large universities and networks	Small to mid-sized educational campuses	Medium to large educational networks

SELECT PLAN

Pricing Plans for Calilio’s Education Cloud Phone System

Calilio delivers flexible pricing plans built to match the unique needs of schools, colleges, and universities. Whether you’re running a single-campus school or managing a large university network, our cloud phone system scales effortlessly with your institution.

save 20% on Annual Plan

Standard Plan

$12
Per user/per month

Ideal for solopreneurs, startups and small businesses venturing into affordable VoIP service.

Get Started with:

User Limit: 10
Free 1 Local Number
US or Canada
Call Recordings and Storage
Optional
Basic Realtime Dashboard

Premium Plan

$28
Per user/per month

Leverage growing businesses and call centers with cost-effective VoIP solutions.

Everything in the Standard Plan, plus:

All Standard Plan Features
Unlimited Users
Advance Reporting
Coming Soon
Live Call Monitoring
Detailed Realtime Dashboard

Enterprise Plan

Custom

Comprehensive VoIP plan for unmatched communication solutions for large businesses and enterprises.

Everything in the Premium Plan, plus:

Queue Call Back
Coming Soon
All Call Strategy Features
Dedicated Account Manager
Phone and WhatsApp Support

Note: Your subscription only covers the plan and includes a complimentary $1 credit. Once this credit is used, you must load your wallet to make or receive calls/SMS. Phone numbers are billed separately. Please refer to the call and SMS rates for incoming and outgoing charges.

Q&A

Frequently Asked Questions

Is a cloud phone system affordable for schools?

Yes, cloud phone systems are generally more cost-effective than traditional setups, as they lower hardware and maintenance expenses. With Calilio, you can get a phone system for schools at affordable pricing starting from just $15 per month, with easily scalable plans that make it budget-friendly for institutions of any size.

How secure is a cloud phone system for schools and universities?

What do educational institutions need in a phone system?

How does a cloud phone system improve parent-teacher communication?

How quickly can a school or university switch to a cloud phone system?

Can a cloud phone system grow as the school or university expands?

Still have questions?

Can’t find the answer you’re looking for? Please chat with our friendly team.

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