VoIP For Recruiters

Affordable Cloud Phone System for Recruiters & Staffing Agencies

Q: How much does a cloud phone system for recruiters and staffing agencies cost?

The cost of a cloud phone system for recruiters and staffing agencies typically ranges from $15 to $150 per user per month, depending on the provider and plan. However, Calilio offers an affordable option starting at $15 per user per month, making it a secure and cost-effective choice for recruitment agencies.

Q: Can I integrate the phone system with my recruitment CRM?

Yes, you can integrate Calilio’s cloud phone system with your recruitment CRM. This allows you to automatically log calls, access candidate and client records instantly, and streamline communication for more efficient recruitment workflows.

Q: Is a cloud phone system secure for recruitment agencies?

Yes, a cloud phone system for recruitment agencies is secure. It encrypts calls and data to protect candidate information, and follows industry rules and compliance standards.

Q: How quickly can I set up a cloud phone system for my recruitment firm?

You can set up a cloud phone system for your recruitment firm quickly, often within a few hours if not minutes. Most systems are user-friendly, require minimal hardware, and can be configured online, allowing your team to start making and receiving calls immediately.

Q: Is a cloud phone system affordable for small recruitment agencies?

Yes, a cloud phone system is affordable for small recruitment agencies. Many providers, including Calilio, offer flexible plans starting as low as $15 per user per month, allowing small teams to access advanced calling features without high upfront costs or expensive hardware.

Q: Can a cloud phone system grow as my recruitment firm or staffing team expands?

A cloud phone system can scale as your recruitment firm or staffing team grows. You can easily add new users, lines, or features without major hardware upgrades, ensuring your communication system expands seamlessly with your business needs.

Get a powerful cloud phone system for recruiters and staffing agencies to connect with candidates, manage client calls, and streamline hiring. With Calilio, you can reduce missed opportunities, schedule interviews smoothly, and keep your team aligned—whether in the office or working remotely.

Make and receive calls instantly from any device.

Route calls to the right recruiter or department for quicker follow-ups.

Record and monitor calls to ensure compliance and maintain quality.

Manage candidate inquiries, client calls, and interview updates in one platform.

recruitment team using cloud business phone system to manage incoming calls from service centers and transportation companies

Telephony Partner of 1000+ Businesses Worldwide

Get a Virtual Phone Number for Recruitment Firms

Buy local, mobile, and toll-free virtual phone numbers with Calilio from anywhere. With dedicated numbers for outreach and interview scheduling, recruitment agencies can stay connected effortlessly.

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How to Set Up a Phone System for Recruiters & Staffing Agencies?

You can set up a VoIP for recruiters or a staffing agency quickly with Calilio. After subscribing to a plan, log in to your dashboard, buy new numbers or port existing ones, add your team, and configure call handling. Once set up, your staff can manage candidate inquiries, client calls, interview scheduling, and team coordination from any device.

Step 1

Step 2

Get your numbers: local, mobile, or toll-free, or port your existing ones.

Step 3

Add your team, including recruiters, account managers, and support staff.

Step 4

Assign roles and set up call routing to ensure calls reach the right person.

Step 5

Customize voicemail, greetings, and call handling for a professional touch.

Step 6

Start making and receiving calls from desktop, mobile, or tablet, anywhere.

Choose Number

Use a VoIP-powered Cloud Phone System for Recruiters in 100+ Countries

With Calilio, recruitment agencies can manage candidate and client calls worldwide. Easily connect teams, schedule interviews, and coordinate with clients across 100+ countries from any device.

AllAfricaAsiaEuropeNorth americaAustraliaSouth america

Features of Staffing Agencies & Recruiting Firm Phone Systems

Calilio’s cloud phone system offers advanced features designed specifically for staffing agencies and recruiting firms. Each feature helps you simplify communication, manage calls efficiently, and provide a smooth, professional experience for both candidates and clients.

IVR (Interactive Voice Response)

Automatically route calls to the right recruiter, account manager, or department, reducing wait times and ensuring clients reach the right person quickly.

Call Transfer

Transfer live calls between recruiters, hiring managers, or support staff without interrupting the conversation, keeping communication smooth and professional.

Call Forwarding

Forward important calls to the right recruiter or team member, ensuring candidates and clients are always connected and supported.

Call Queue

Organize incoming calls during busy periods so high-priority client inquiries and candidate calls are handled promptly.

Power Dialer

Automate outbound calls to follow up with candidates, schedule interviews, or check in with clients, saving time and boosting recruiter productivity.

Call Notes

Add detailed notes to every call for quick reference, seamless follow-ups, and accurate record-keeping, ensuring nothing is missed.

Customizable Greetings

Set professional greetings for departments, recruiters, or services to ensure every caller has a consistent and welcoming experience.

Call Recording

Record calls for compliance, training, and quality assurance. Maintain accurate records of candidate interviews, client conversations, and placement discussions.

Bulk SMS

Send interview reminders, job alerts, or client updates in bulk to keep candidates and clients informed and engaged.

Internal Messaging

Enable secure messaging among recruiters, account managers, and support staff to improve team collaboration and speed up candidate placement.

Sentiment Analysis

Analyze the tone and feedback of calls to gauge candidate satisfaction, client sentiment, and identify opportunities for improving your recruitment process.

Custom Caller ID

Display your staffing agency’s number on outbound calls so candidates and clients instantly recognize your business, boosting answer rates and trust.

call center agent using business phone system on laptop with headset

Why Agencies Choose Calilio’s Phone System for Recruiters?

Replacing outdated PBX lines with Calilio’s cloud phone system for recruiters helps agencies manage candidate communication more efficiently, improve team collaboration, and deliver a professional experience consistently.

Cost-Effective Solution

Eliminate expensive phone lines and long-distance charges. VoIP lets staffing agencies make and receive calls over the internet at lower costs.

Scalable for Growing Agencies

Faster Candidate Outreach

Improved Client Communication

Flexible & Mobile Communication

Comparing the Best Phone Systems for Recruiters & Staffing Agencies

Feature	Calilio	Ooma	8×8	GoTo Connect	Vonage
Starting Price (per user/month)	$15	$19.95	$25	$27	$20
Virtual Phone Numbers	100+ countries	Limited (U.S., Canada, Mexico, Puerto Rico)	100+ countries	50+ countries	40+ countries
Call Management	IVR, call routing, call queues, voicemail	Call routing, automated greetings, and call queues	IVR, call queues, call forwarding	IVR, call transfer, call recording	IVR, call monitoring, call transfer
Mobile App	Yes	Yes	Yes	Yes	Yes
Power Dialer	Yes	Yes	Yes	Yes	Yes
Call Transcription	Yes	Yes	Yes	Yes	Yes
Sentiment Analysis	Yes	No	Yes	Yes	Yes
CRM Integration	Yes	Yes	Yes	Yes	Yes
24/7 Support	Yes	Yes	Yes	Yes	Yes
Number Porting	Yes	Yes	Yes	Yes	Yes
Ideal For	Small to large staffing agencies and recruitment firms	Small to mid-sized recruitment agencies	Medium to large agencies	Small to mid-sized recruitment agencies	SMEs & growing staffing firms

Select Plan

Pricing Plans for Calilio’s Recruiting Firm Phone System

Calilio provides flexible pricing plans for recruiters and staffing agencies, starting at just $15 per user per month. Whether you run a small team or a large recruitment firm, our cloud phone system scales with your operations, helping you manage candidate outreach, client calls, and team collaboration efficiently.

save 20% on Annual Plan

Standard Plan

$12
Per user/per month

$15 Save 20%

billed annually at $144*

Ideal for solopreneurs, startups and small businesses venturing into affordable VoIP service.

Get Started with:

User Limit: 10
Free 1 Local Number
US or Canada
Call Recordings and Storage
Optional
Basic Realtime Dashboard

Premium Plan

$28
Per user/per month

$35 Save 20%

billed annually at $336*

Leverage growing businesses and call centers with cost-effective VoIP solutions.

Everything in the Standard Plan, plus:

All Standard Plan Features
Unlimited Users
Advance Reporting
Coming Soon
Live Call Monitoring
Detailed Realtime Dashboard

Enterprise Plan

Custom

Comprehensive VoIP plan for unmatched communication solutions for large businesses and enterprises.

Everything in the Premium Plan, plus:

Queue Call Back
Coming Soon
All Call Strategy Features
Dedicated Account Manager
Phone and WhatsApp Support

Note: Your subscription only covers the plan and includes a complimentary $1 credit. Once this credit is used, you must load your wallet to make or receive calls/SMS. Phone numbers are billed separately. Please refer to the call and SMS rates for incoming and outgoing charges.

Q&A

Frequently Asked Questions

What is a cloud phone system for recruiters?

A cloud phone system for recruiters is an internet-based solution that lets agencies make and receive calls from anywhere. It replaces traditional phone lines and simplifies communication.

How much does a cloud phone system for recruiters and staffing agencies cost?

Can I integrate the phone system with my recruitment CRM?

Is a cloud phone system secure for recruitment agencies?

How quickly can I set up a cloud phone system for my recruitment firm?

Is a cloud phone system affordable for small recruitment agencies?

Can a cloud phone system grow as my recruitment firm or staffing team expands?

Still have questions?

Can’t find the answer you’re looking for? Please chat with our friendly team.

Transform Your Business Telephony with Calilio

Step into the future of seamless connectivity with Calilio. Choose our advanced business phone system and revolutionize your business telephony today.

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