Dental Phone System

Affordable VoIP Phone System for Dental Clinics & Dentists

Q: How much does a VoIP phone system for a dental clinic cost?

The cost of a cloud phone system for dental clinics typically ranges from $12 to $155 per user per month, depending on the provider, features, and size of your clinic. Calilio offers affordable plans starting at just $15 per user/month, making it a scalable solution for clinics of any size.

Q: Can I use my existing phone numbers with a cloud system?

Yes, you can use your existing phone numbers with a cloud phone system through a process called number porting. Many providers, including Calilio, support number porting, allowing you to retain your current numbers when switching to their services.

Q: How quickly can I set up the phone system for my dental clinic?

A cloud phone system for your dental clinic can be set up quickly, often within a few hours. Providers like Calilio offer easy setup with guided instructions, so your clinic can start managing calls and appointments without delay.

Q: Is patient data secure with a cloud phone system?

Yes, patient data can be secure with a cloud phone system when the provider follows strict security protocols. Many providers, including Calilio, use encryption, secure access controls, and adhere to healthcare regulations (such as HIPAA in the U.S. or similar standards) to ensure that all sensitive information remains protected.

Q: How do I choose the right plan for my dental clinic?

To choose the right plan for your dental clinic, consider your clinic size, number of users, call volume, and budget. Plans from providers like Calilio offer flexible options, so you can select one that fits your current needs while allowing easy upgrades whenever needed.

Q: How long does it take to train staff on the cloud phone system?

Training staff on a cloud phone system like Calilio typically takes just a few hours to a day. With user-friendly interfaces, step-by-step guides, tutorials, and a free demo, your team can quickly learn to use the system efficiently.

Q: Can the phone system scale as my dental clinic grows?

Yes, a cloud phone system can grow with your dental clinic. You can add new users, extensions, and locations seamlessly, ensuring your communication system adapts as your practice expands.

Get a VoIP phone system for dental clinics and dentists to simplify patient communication, manage appointments, and improve staff coordination. Whether you run a single dental clinic or a large multi-dentist office, Calilio helps you enhance patient experience, reduce missed calls, and ensure every interaction is handled professionally.

Make and receive calls over the internet from any device.

Manage patient calls, appointment bookings, and follow-ups efficiently.

Enable internal communication between receptionists, dental staff, and management.

Record and monitor calls for quality assurance and accountability.

graphic of a dental clinic with an active call on a voip mobile phone

Telephony Partner of 1000+ Businesses Worldwide

Get a Virtual Phone Number for Your Dental Clinics

Calilio offers cost-effective virtual phone numbers (local, mobile, vanity and toll-free) for dental clinics. With our dentist phone system, you can set up separate lines for patient bookings, insurance coordination, or emergency dental services.

Some Numbers May Require Proof Of ID And Address Registration According To Local Laws.

Some Phone Numbers May Not Be Available Through This Search, As They Are Not Generally Offered To Customers. These Numbers Are Available On Order Request. Please To Request Them.

How to Set Up a Phone System for Dental Clinics & Dentists?

You can set up a cloud phone system for a dental clinic with a VoIP provider like Calilio. First, create your account, then buy or port your numbers, add your staff, assign roles, configure call routing, and customize voicemail and greetings. Once set up, your clinic handles patient calls, appointment scheduling, and insurance inquiries efficiently.

Step 1

Step 2

Buy new virtual numbers or port your existing clinic numbers.

Step 3

Add staff members, including receptionists, dentists, and office managers.

Step 4

Assign roles and set up call routing so each patient reaches the right team member

Step 5

Customize voicemail, greetings, and call handling for different staff or departments.

Step 6

Make and receive calls or messages from any device: desktops, tablets, or mobile.

Use a VoIP-Powered Cloud Phone System for Dental Clinics in 100+ Countries

Calilio lets dental clinics handle patient calls, bookings, and emergency inquiries effortlessly across 100+ countries. Keep your team connected and provide reliable, professional service from a secure, cloud-based platform.

AllAfricaAsiaEuropeNorth americaAustraliaSouth america

Features of VoIP Phone Systems for Dental Clinics

Calilio’s cloud phone system for dentists and dental clinics provides advanced features like IVR, call queues, and a power dialer, enabling smooth management of patient calls, appointment scheduling, and staff coordination.

Bulk SMS

Send appointment reminders, post-treatment instructions, or follow-up notifications to multiple patients at once.

Call Recording

Maintain recordings of patient consultations, emergency calls, and billing discussions for compliance and staff training.

Internal Messaging

Securely communicate between dentists, assistants, and receptionists to coordinate patient care and streamline office operations.

Sentiment Analysis

Identify patient satisfaction and detect concerns from calls to enhance service quality and improve patient experience

Music on Hold

Provide patients with a professional and soothing experience while they wait on hold.

Custom Caller ID

Display your clinic’s number on outbound calls so patients instantly recognize your office, building trust and professionalism.

Reason for Call

Categorize calls on the basis of appointments, treatment questions, insurance queries, or emergencies to prioritize urgent matters efficiently.

Customizable Greetings

Set tailored greetings for reception, dental specialists, or departments to make patients feel welcomed and informed.

Power Dialer

Automate outbound calls for appointment confirmations, follow-ups, and patient reminders to save time and increase efficiency.

Interactive Voice Response(IVR)

Direct patients to the correct department or dentist automatically, reducing wait times and improving call handling.

Call Forwarding

Route calls to the appropriate dentist, hygienist, or staff member so no patient call is missed.

Call Queue

Manage incoming calls efficiently during peak hours so every patient is attended to promptly.

Why Dental Clinics Choose Calilio’s VoIP Phone Systems?

Switching to Calilio’s VoIP for dentists helps simplify patient communication, organize appointments, and ensure every call is managed professionally, boosting patient satisfaction and clinic efficiency.

Cost-Effective for Every Dental Practice

Lower your phone expenses by switching to internet-based calls with fixed monthly rates, making it ideal for both small clinics and large dental centers.

Simplified Appointment Handling

Instant Response to Dental Emergencies

Smooth Coordination Between Staff

Secure and Compliant Communication

Scalable for Growing Clinics

Professional Patient Experience

Comparing Best VoIP Phone Systems for Dental Clinics & Dentists

Feature	Calilio	3CX	Aircall	MightyCall	RingCentral	Ooma
Starting Price (per user/month)	$15	$350 (Annual License)	$40	$27	$30	$19.95
Virtual Phone Numbers	100+ countries	Yes, via SIP trunk providers	Local and toll-free numbers across multiple countries	US, Canada, and the UK (limited European support)	100+ countries	Limited (U.S., Canada, Mexico, Puerto Rico)
Call Management	IVR, call routing, call queue, voicemail	IVR, call queues, call recording, call transfer	Smart routing, analytics, and call monitoring	IVR, call forwarding, voicemail, call analytics	IVR, call routing, call forwarding, voicemail	IVR, call routing, voicemail, call forwarding
Power Dialer	Yes	Yes	Yes	Yes	Yes	Yes
Sentiment Analysis	Yes	Yes	Yes	Yes	Yes	Yes
Canned Responses	Yes	Yes	Yes	No	Yes	No
Most Used Words	Yes	No	Yes (add-ons)	Yes	Yes	No
AI Call Report	Yes	Yes	Yes	Yes	Yes	No
Mobile App	Yes	Yes	Yes	Yes	Yes	Yes
CRM Integration	Yes	Yes	Yes	Yes	Yes	Yes
24/7 Support	Yes	Yes	Yes	Yes	Yes	Yes
Number Porting	Yes	Yes	Yes	Yes	Yes	Yes
Ideal For	Small to large-sized dental clinics	Medium to large dental practices	Growing dental teams and remote clinics	Small to mid-sized dental offices	Large dental networks	Small to mid-sized dental practices

Pricing Plans for Calilio’s Dental Clinics Phone System

Calilio’s dental clinics' phone system offers flexible pricing starting at $15 per user/month, with discounts for annual billing. The plans are designed to suit clinics of all sizes, providing scalable features and reliable communication tools.

save 20% on Annual Plan

Standard Plan

$12
Per user/per month

$15 Save 20%

Ideal for solopreneurs, startups and small businesses venturing into affordable VoIP service.

Get Started with:

User Limit: 10
Free 1 Local Number
US or Canada
Call Recordings and Storage
Optional
Basic Realtime Dashboard

Premium Plan

$28
Per user/per month

$35 Save 20%

Leverage growing businesses and call centers with cost-effective VoIP solutions.

Everything in the Standard Plan, plus:

All Standard Plan Features
Unlimited Users
Advance Reporting
Coming Soon
Live Call Monitoring
Detailed Realtime Dashboard

Enterprise Plan

Custom

Comprehensive VoIP plan for unmatched communication solutions for large businesses and enterprises.

Everything in the Premium Plan, plus:

Queue Call Back
Coming Soon
All Call Strategy Features
Dedicated Account Manager
Phone and WhatsApp Support

Note: Your subscription only covers the plan and includes a complimentary $1 credit. Once this credit is used, you must load your wallet to make or receive calls/SMS. Phone numbers are billed separately. Please refer to the call and SMS rates for incoming and outgoing charges.

Q&A

Frequently Asked Questions

Is a cloud phone system affordable for small dental clinics?

Yes, a cloud phone system is affordable for small dental clinics compared to traditional phone systems. It reduces setup and maintenance costs and offers modern call management features like call routing, voicemail, and auto-attendants.

How much does a VoIP phone system for a dental clinic cost?

Can I use my existing phone numbers with a cloud system?

How quickly can I set up the phone system for my dental clinic?

Is patient data secure with a cloud phone system?

How do I choose the right plan for my dental clinic?

How long does it take to train staff on the cloud phone system?

Can the phone system scale as my dental clinic grows?

Still have questions?

Can’t find the answer you’re looking for? Please chat with our friendly team.

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