How to Get a US Toll-Free Number? Steps-By-Steps Guideline

how to get a toll free number. 6 easy steps

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In today's competitive market, having a US toll-free number has become essential to build your professional presence in the United States. These numbers provide simple and cost-effective options for the customers to contact your business.

Whether you're a startup or a well-established company, toll-free phone numbers are a great asset to improve your customer service and simplify your business communication. You can get toll-free numbers for US online from the various VoIP service providers.

What is a US Toll-Free Number?

A US toll-free number is a phone number that allows customers to call your business for free from anywhere in the United States. While calls are free for the caller, the owner of the phone number pays for the calling charges.

A US toll-free phone number is available starting with various prefixes like 800, 888, 877, 866, 855, 844, and 833. The Federal Communication Commission (FCC) manages these numbers. They introduce a new prefix when the existing one starts to fall short. The next toll-free codes in the queue are 822, 880, 877, and 899, which will be introduced when the current prefixes run out of availability.

How to Get US Toll-Free Number?

You can get a US toll-free number from a VoIP service provider. Simply select the reputable service providers, choose your plan, and purchase your number.

  1. Identify Your Needs: Identify why you need the toll-free number and which features you need in your numbers. Also, choose the prefix for your number.
  2. Choose a Service Provider: Compare different providers and find the best match for your needs and requirements.
  3. Sign up: Now, create an account on your selected provider. Creating an account just requires basic details like your name and email.
  4. Select a plan: Often, the service providers offer a different range of plans. Select one that matches your needs based on the available options. Consider looking for the pricing and features you need for your business.
  5. Pick your numbers: Pick a number from the available options. Look for one that aligns with your business needs and has a memorable format.
  6. Make the Payment: Finally, complete the payment using the available options. Your toll-free number will be activated in a few moments.

Best US Toll-Free Number Providers

In the market, you’ll find the different providers from where you can buy US toll-free numbers. Some of the top providers include:

  1. Calilio
    Calilio is a leading VoIP service provider renowned for its dependability. It ensures flawless communication for businesses, irrespective of their location or operational base. Furthermore, Calilio's straightforward pricing plans are tailored to cater to the requirements of businesses of all scales, from well-established corporations to burgeoning startups.

    Calilio’s toll-free numbers come with a comprehensive set of features, making them perfect for any organization, including educational institutions, hospitality venues, and healthcare facilities.
  2. is a reputable provider that offers a wide range of toll-free numbers, including vanity numbers. They provide simple solutions for businesses seeking toll-free services.

    However, their pricing plans can be complex and may not be cost-effective for every type of business.
  3. RingCentral
    Ringcentral is the best choice for the business seeking a feature-rich cloud phone system. It provides US toll-free numbers with advanced business features like call forwarding, auto attendants, and video conferencing. All these features area available at competitive rates. 
  4. OpenPhone
    Openphone is another VoIP service provider that offers a toll-free number with advanced features like call recording, voicemail transcription, and more.

    However, you need to pay extra for some features that are not included in the plans. This makes it an expensive option compared to other service providers.
  5. Grasshopper
    Grasshopper focuses on simplicity and an easy-to-use dashboard, which makes it a smart alternative for startups and growing businesses to buy USA toll-free numbers. They also offer with vanity numbers.

    While they offer many business features, they lack some advanced features that are crucial for businesses. Additionally, their plans don't include more customization options.
  6. MightyCall
    Mighty Call is specially designed for small businesses. Its toll-free numbers provide basic features like call forwarding and voicemail. While it may not offer an extensive collection of features, it is a cost-effective option for businesses with only basic requirements.
  7. also offers a broad range of features in its toll-free phone numbers. They are available on affordable plans and pricing. Some of the key features offered include unlimited calling minutes, fax from phone, and web extensions. Moreover, they also allow you to receive and send text messages with your toll-free number.

800 Number Format

The 800 phone number format includes the country code (optional), 800 prefix, and then the 7-digit unique phone number.

800’s Format Sample:1-800-XXX-XXXX

Here's a breakdown of the format:

  • 1: This is the country code followed by the NANP countries. It is completely optional, and even you can exclude this number.
  • 800: It is the toll-free prefix. It can be any prefix from the 800 code, such as 877, 833, 800, or others.
  • XXX-XXXX: This is the unique number of the business or individual you want to call. It is responsible for routing your call to the right destination.

Benefits of Using a US Toll-Free Number

The US toll-free number allows customers to contact your business for free and helps build a professional brand image. You can also use it to establish a nationwide presence for your business.

Professional Image: A toll-free number is generally utilized by the larger and well-reputed company. Utilizing it for your business showcases that you have a professional and successful identity. This builds trust among the customers and helps you to get more sales and conversions.

National Presence: You can get a USA toll-free number to establish a company presence in the countries covered by NANP countries. This means you don't need to have a separate local prefix to expand your business in each region.

Increased Leads: These numbers allow customers to contact your business for free. They encourage consumers to inquire about your products or services, which results in increased involvement. Increased involvement leads to more clients and sales, which ultimately increases business growth and profitability.

Easy Memorability: 800 numbers are easy to remember as they all share a similar prefix. Unlike the regular area code, which differs by region, the 800 numbers remain the same. Additionally, if you choose vanity numbers, you can customize your phone number even more.

Competitive Advantages: By getting a USA toll-free number for your business, you gain an advantage over competitors who still use local numbers. This helps you stand out from the competitors by making it easy for consumers to find and reach your company.


A US toll-free number provides a lot of benefits for your business. It improves your professional image and provides a cost-free option for customers to contact you. It also enables you to expand your business reach across NANP countries. If you're looking to enjoy these advantages, you can get a USA toll-free number from Calilio. We offer simple steps to get a free virtual US number. Contact us today.

Frequently Asked Questions

Can I port my existing toll-free number to Calilio?

Yes, you can easily port your existing business number from other providers to Calilio. Contact our customer care; we will guide you throughout the process.

Who pays for the call to the toll-free number?

The business that owns the number pays for the calling charges, not the person who are making the phone call. That's why these numbers are generally used for the customer services and the sales inquiries.

Can I get a US toll-free number from abroad?

Yes, you can get a US toll-free number even if you live abroad. Many toll-free service providers, like Calilio, allow you to get to the US from anywhere in the world.

How much does it take to get a US toll-free number?

The cost of getting a US toll-free number depends upon the provider and plans you select. At Calilio, our basic plan starts at just $12.

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