Phone System for Virtual Teams

Best Remote Office Phone System for Virtual Teams

Get a business phone system that supports remote and in-office teams by keeping calls clear, organized, and easy to manage across every location. Calilio offers a modern remote office phone system with cloud calling, advanced call management, AI insights, and mobile access to ensure employees stay reachable and responsive throughout the workday.

  • Get virtual phone numbers from 100+ countries, multiple area codes

  • Share phone numbers seamlessly across in-office and remote teams

  • Route, forward, and transfer calls to agents from different locations

  • AI-driven insights for performance tracking and call resolution

  • Reduce costs with affordable subscriptions and low calling rates

Remote team agent using a virtual phone dialer on a laptop

Telephony Partner of 1000+ Businesses Worldwide

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CHOOSE NUMBER

Get Virtual Phone Numbers for Your Remote Team

Give your remote teams reliable virtual phone numbers from 100+ countries and stay reachable without being tied to a physical office or device.

Get your first local US number for free. Claim Now!

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Note:

1.

The first USA or Canada local number is free for each user after sign-up. Additional numbers are charged at $2 per number/month.

2.

Some numbers require ID and address verification to comply with local regulations. Certain numbers may also require A2P 10DLC registration to send SMS or MMS to the United States.

3.

Some numbers may not appear in the search results because they are available only upon request and are not generally offered to customers. Please contact Support for assistance.

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How to Set Up A Business Phone System for Remote Offices?

Calilio offers an easy way to set up a remote office phone system. Simply, create an account, get or port your business number, add team members, and configure the essential features.

Register your account on Calilio and log in to your account.

Go to Settings > My Numbers to purchase a new number or port your existing one.

Go to Settings > Members to add your team members.

Configure the features such as call forwarding & routing, call recording, and other features your remote team may need.

Your team can now stay connected through their mobile, desktops, tabs, or laptops.

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Set Up Business Phone System for Your Remote Teams in 100+ Countries

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    Calilio Has All the Telephony Features to Manage your Remote Team

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    Number Sharing

    Number sharing lets multiple team members use the same business number from different locations. It helps remote teams represent one consistent business identity.

    US virtual phone number with team avatars around a United States flag and a +1 business number
    call forwarding icon

    Call Forwarding

    Send incoming calls to available team members. It ensures answering every call, even if someone is offline or unavailable.

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    IVR

    IVR greets callers and directs them to the right option. Call reaches the most appropriate agents, no matter where they’re working from.

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    Call Recording

    Call recording saves calls for later review. Teams can use recordings for training, quality checks, and reference during follow-ups.

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    Internal Team Messaging

    Improve your team collaboration. Members can share updates, coordinate calls, and communicate quickly without switching between tools.

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    Real-Time Call Analytics

    Real-time call analytics show live call activity, agent status, and call volumes. Managers can get detailed insights into agents’ performance, even if they’re working far away.

    How Calilio’s Business Phone System Benefits Your Remote Team Work?

    Calilio’s remote office phone system helps teams collaborate smoothly while delivering reliable call quality, even when working from different locations. With AI-powered call analysis tools, supervisors also get full visibility and control over all agents from one central dashboard.

    Manage All Agents from One Dashboard

    Supervisors can manage your entire remote team from a single dashboard with full visibility into calls and activity. With tools like AI insights, call analytics, and call reports, you can track customer interactions, monitor agent performance, and maintain consistent communication across the team.

    • View all agent activity in real time

    • Get detailed insights into conversations with AI-powered call summaries and reports

    • Track call volume, missed calls, and response patterns

    Woman holding a smartphone and giving a thumbs up with a cloud phone system call analytics dashboard behind her

    Manage Calls Across Time Zones and Working Hours

    Calilio routes calls based on availability, time zones, and defined business hours. It ensures calls reach the right team member even when teams are distributed globally.

    • Route calls by time zone and working schedule

    • Send after-hours calls to available team members

    • Reduce missed calls and response delays

    Calilio working hours settings showing Open 24/7 toggle while two team members take calls on laptops

    Crystal Clear Reliability

    Deliver clear, stable call quality for your team across different regions. Reliable call performance helps teams communicate confidently and maintain professional conversations without disruptions from their home or on the go.

    • Consistent call quality across locations

    • Stable connections for remote and global teams

    • Fewer call drops and interruptions

    Support agent on a headset using a laptop with call analytics dashboard

    Support Team Collaboration With Shared Features

    Features like number sharing, call transfer, and internal messaging help remote teams work together smoothly. Team members can assist each other without disrupting customer conversations.

    • Share one business number across the team

    • Transfer calls easily between remote agents

    • Communicate internally during live calls

    Business team calling with a shared contact list and remote team emails shown in the background

    Integrate Calilio with Your CRM and Team Management Tools

    Calilio connects with your CRM and collaboration tools to keep remote team communication organized and accessible. Sync your calls, messages, call logs, and customer details to allow your distributed teams to work from one system without switching platforms or updating records manually.

    Zapier

    Automation

    Pipedrive

    CRM

    Pabbly Connect

    Automation

    LeadHeed

    LeadHeed

    CRM

    HubSpot

    CRM

    Salesforce

    CRM

    Mailchimp

    Marketing

    Crisp

    Customer Support

    Zendesk

    Helpdesk

    Request Integration

    View all Integration

    Remote Office Phone Systems Pricing

    Calilio offers flexible pricing plans designed for remote teams of all sizes. The basic plan starts at $15 per month, including essential call management features. As your team grows or requires advanced features, you can easily upgrade to higher-tier or custom plans.

    Calilio Pricing: Best VoIP Plans for Cloud Telephony

    Calilio provides transparent, predictable VoIP pricing for your cloud-based business phone system. Our VoIP plans combine a low cost per-user subscription with pay-as-you-go call and SMS rates.

    Business calls
    SMS/MMS
    Virtual numbers
    Call center workflows

    Save 20% on annual plan

    Free 300 minute call offer

    Standard

    $15User/Month

    billed annually ($180/year)

    Ideal for solopreneurs, startups, and small businesses.

    Value: $9.75

    Free Calls & SMS/MMS

    200 outgoing & 100 incoming minutes

    100 outbound & 100 inbound SMS

    Get Started with:

    • User Limit: 10
    • Free 1 Local Number
    • Phone Number Sharing
    • Buy or Port Virtual Numbers
    • International Communication
    • Phone Number Sharing
    • Call Forwarding
    • Call Recordings
    • Basic Call Analytics
    Get Started
    Free 1500 minute call offer

    Premium

    $35User/Month

    billed annually ($420/year)

    Ideal for growing businesses, franchises, and call centers.

    Value: $40.75

    Free Calls & SMS/MMS

    1000 outgoing & 500 incoming minutes

    500 outbound & 500 inbound SMS

    Everything in the Standard Plan, plus:

    • Unlimited Users
    • Inbound Call Management
    • Outbound Call Management
    • Live Call Monitoring
    • AI Call Reporting
    • Saved Replies
    • Call Transfer
    • Dedicated Account Manager
    • AI-powered Call Analytics
    Get Started
    Free 300 minute call offer

    Enterprise

    Custom Plan

    for your business telephony

    Large organizations and enterprises can get a customized plan based on feature requirements and higher usage. Pay only for what you use.

    Custom additional add-ons package monthly per user.

    Everything in the Premium Plan, plus:

    • Dedicated Account Manager
    • Developer Support
    • Phone and Whatsapp Support
    • Additional Free Calls/SMS
    • API and Webhook AccessComing Soon
    Contact Sales
    Your subscription only covers the plan and includes a complimentary $1 credit. When your free calls & SMS bundle is used up, calling charges are deducted from your wallet. Once your $1 credit is finished, you must load your wallet to make and receive calls/SMS. Phone numbers and call & SMS charges are billed separately.
    FAQs

    Frequently asked questions

    What is the best business phone system for remote offices?

    Calilio is the best remote office phone system for businesses with distributed teams. It includes features like smart routing, internal messaging, and number sharing to support better team collaboration and productivity. It also offers virtual phone numbers from 100 countries, so your teams can maintain a local presence while still working from home.

    What do I need to set up a phone system for remote teams?

    What are the must-have features in a remote phone system?

    Why do I need a dedicated phone system for a remote team?

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    Still have questions?

    Can’t find the answer you’re looking for? Please chat with our friendly team.

    Enter the World of AI Business Phone System with Calilio

    Improve your business operation with Calilio's advanced virtual phone system. Join today for a better way to connect.

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