Gym Centers & Fitness Studios

Get a Cloud Phone System for Gym Centers & Fitness Studios

Q: How scalable is a cloud phone system for growing gyms?

A cloud phone system for gyms is easily scalable, allowing you to add or remove users, lines, and features as your studio grows—no extra hardware or complicated setup required.

Q: Is a cloud phone system budget-friendly for fitness studios?

Yes, a cloud phone system is a cost-effective solution for fitness studios, removing the need for expensive hardware and maintenance.

Q: How much does a cloud phone system cost for gyms?

Cloud phone systems for gyms and fitness studios typically cost between $15 and $150 per user per month, depending on the provider and features selected. For example, Calilio offers plans starting at $15 per user/month, including features like call recording, AI call report, and a basic dashboard.

Q: Can the system integrate with our CRM or member management software?

Yes, a cloud phone system can integrate smoothly with your CRM or member management software. This ensures calls are automatically logged, contact information stays updated, and daily workflows are streamlined, making it easier for your gym or fitness studio to manage operations and provide better service to members.

Q: Do staff need training to use Calilio’s cloud phone system?

Calilio’s cloud phone system is easy to use, so staff can start working with it quickly. Minimal training is needed, and support resources ensure your team can operate it smoothly and efficiently.

Q: How quickly can a gym studio set up the cloud phone system?

A gym or fitness studio can set up a cloud phone system, often within a few hours. Since it’s cloud-based, no complex hardware is needed, allowing staff to start managing calls, bookings, and member communications immediately.

Get a cloud phone system for a gym center & fitness studio to boost member satisfaction and streamline operations. Manage membership inquiries, class bookings, and trainer requests securely in one platform, giving you easy access to member information. Answer calls faster, reduce missed connections, and deliver smooth, professional service every time.

Handle inbound and outbound calls efficiently and securely.

Record and monitor calls to maintain service quality and enhance member experience.

Track call logs and generate reports for better insights and performance.

Integrate with your existing CRM or member management system.

Woman in workout attire holding smartphone showing call analytics dashboard

Telephony Partner of 1000+ Businesses Worldwide

Get a Virtual Phone Number for Your Gym or Fitness Studio

With Calilio, you can get a virtual phone number—local, mobile, or toll-free for your gym or fitness studio to manage member calls and class bookings. Our business phone system lets you assign separate lines for membership support, appointments, and marketing campaigns.

Some Numbers May Require Proof Of ID And Address Registration According To Local Laws.

Some Phone Numbers May Not Be Available Through This Search, As They Are Not Generally Offered To Customers. These Numbers Are Available On Order Request. Please To Request Them.

How to Set Up a Fitness Studio Phone System with Calilio?

You can set up your fitness studio phone system with VoIP providers like Calilio. First, create your account, get or port your number, add your team, and set up call routing for memberships, training, and billing. Customize greetings and start managing member calls efficiently from any device.

Step 1

Step 2

Buy or port your virtual number (local, mobile, or toll-free).

Step 3

Add team members such as trainers, receptionists, and managers.

Step 4

Set up call routing for memberships, training sessions, and billing inquiries.

Step 5

Customize voicemail and greetings to match your studio’s branding.

Step 6

Start making and receiving calls from any device to stay connected with your members.

CHOOSE COUNTRY

Use a VoIP-Powered Cloud Phone System for a Fitness Studio in 100+ Countries

Calilio lets fitness studios manage calls, class bookings, and trainer coordination across 100+ countries. Handle all calls securely from any device and provide fast, professional service without multiple physical locations.

allafricaasiaeuropenorth americaaustraliasouth america

FEATURES

Features of Gym & Fitness Studio Phone Systems

Calilio’s cloud phone system includes advanced features like IVR, call transfers, and AI call reports, tailored for gyms and fitness studios. Each feature helps you manage member communication, improve staff coordination, and deliver a professional experience to every member.

Most Used Words

Identify frequently mentioned topics/words in calls to better understand feedback, trends, and popular services.

Call Conclusion

Track call outcomes to monitor performance, measure engagement, and ensure every member's request is resolved.

Customizable Greetings

Set professional greetings for trainers, receptionists, or departments to provide a consistent and welcoming experience for members.

Bulk SMS

Send class reminders, membership updates, or promotional messages to multiple members at once to keep them informed and engaged.

Canned Response

Create pre-written responses for common member inquiries, saving time while maintaining consistent communication.

IVR (Interactive Voice Response)

Automatically route calls to the right trainer, department, or service, reducing wait times and ensuring members reach the right staff quickly.

Call Forwarding

Forward important member calls to the right trainer or staff member to maintain smooth, uninterrupted communication.

CRM Integration

Connect your phone system with your gym or fitness studio CRM to access member profiles, log calls automatically, and provide personalized service.

Call Queue

Organize incoming calls during peak hours so high-priority member inquiries are handled promptly.

Call Recording

Record calls for quality assurance, staff training, and accurate record-keeping of member interactions

Call Transfer

Seamlessly transfer live calls between trainers, receptionists, or management without disrupting the conversation.

Internal Messaging

Enable secure messaging between staff members to improve coordination, speed up response times, and manage member requests efficiently.

Trainer creating a workout plan for a female client at a modern gym with fitness feature icons displayed

Benefits of VoIP Phone Systems for Gym Center & Fitness Studio

Replacing traditional phone lines with Calilio’s VoIP system lets gyms and fitness studios handle member calls, class bookings, and staff communication. Improve efficiency, reduce missed calls, and provide a professional, consistent experience that keeps members engaged and loyal.

Cost-Effective Solution

Eliminate expensive traditional phone lines and manage all member calls, class bookings, and trainer coordination online at predictable monthly rates, saving resources for studio growth.

Scalable for Growing Needs

Enhance Member Experience

Boost Staff Productivity

Secure Communication

24/7 Accessibility

Comparing the Best Phone Systems for Gyms & Fitness Studios

Feature	Calilio	3CX	MightyCall	8×8	CloudTalk	GoTo Connect
Starting Price (per user/month)	$15	$350 (Annual License)	$27	$25	$25	$27
Virtual Phone Numbers	100+ countries	Yes, via SIP trunk providers	US, Canada, and the UK (limited support for European countries)	100+ countries	160+ countries	50+ countries
Call Management	IVR, call routing, call queues, voicemail	IVR, call transfer, call monitoring	IVR, call forwarding, call recording	IVR, call queues, call analytics	IVR, smart routing, analytics	IVR, call routing, automated greetings
Mobile App	Yes	Yes	Yes	Yes	Yes	Yes
CRM Integration	Yes	Yes	Yes	Yes	Yes	Yes
Power Dialer	Yes	Yes	Yes	Yes	Yes	Yes
AI Call Reports	Yes	Yes	Yes	Yes	Yes	Yes
Canned Responses	Yes	Yes	Yes	Yes	Yes	Yes
24/7 Support	Yes	Yes	Yes	Yes	Yes	Yes
Number Porting	Yes	Yes	Yes	Yes	Yes	Yes
Ideal For	Small to large gyms and fitness studios	Small to mid-sized studios	Medium to large fitness centers	Medium to large studios	Small to mid-sized gyms	Small to large studios

SELECT PLAN

Pricing Plans for Calilio’s Fitness Studio Phone System

Calilio provides flexible pricing plans for gyms and fitness studios, starting at just $15 per user per month. Whether you run a small studio or a large multi-location fitness center, our cloud phone system scales with your operations, helping you manage member calls, inquiries.

Standard Plan

$12
Per user/per month

$15 Save 20%

billed annually at $144

Ideal for solopreneurs, startups and small businesses venturing into affordable VoIP service.

Get Started with:

User Limit: 10
Free 1 Local Number
US or Canada
Call Recordings and Storage
Optional
Basic Realtime Dashboard

Premium Plan

$28
Per user/per month

$35 Save 20%

billed annually at $336

Leverage growing businesses and call centers with cost-effective VoIP solutions.

Everything in the Standard Plan, plus:

All Standard Plan Features
Unlimited Users
Advance Reporting
Coming Soon
Live Call Monitoring
Detailed Realtime Dashboard

Enterprise Plan

Custom

Comprehensive VoIP plan for unmatched communication solutions for large businesses and enterprises.

Everything in the Premium Plan, plus:

Queue Call Back
Coming Soon
All Call Strategy Features
Dedicated Account Manager
Phone and WhatsApp Support

Q&A

Frequently Asked Questions

What is a cloud phone system for gyms and fitness studios?

A cloud phone system for gyms and fitness studios is an internet-based phone service that helps manage member calls, class bookings, and staff communication efficiently, without traditional phone lines.

How scalable is a cloud phone system for growing gyms?

Is a cloud phone system budget-friendly for fitness studios?

How much does a cloud phone system cost for gyms?

Can the system integrate with our CRM or member management software?

Do staff need training to use Calilio’s cloud phone system?

How quickly can a gym studio set up the cloud phone system?

Still have questions?

Can’t find the answer you’re looking for? Please chat with our friendly team.

Transform Your Business Telephony with Calilio

Step into the future of seamless connectivity with Calilio. Choose our advanced business phone system and revolutionize your business telephony today.

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